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Code of Conduct & Terms and Conditions – Virtual Events

Code of Conduct

NWMAF virtual events are dedicated to providing a fun, safe, and harassment-free event for everyone. All attendees, speakers, sponsors and vendors are required to comply with the NWMAF code of conduct.

NWMAF has a zero-tolerance policy and will not tolerate any harassing or abusive behavior towards any participants. We ask all participants to create a safe and supportive environment of inclusiveness.

By attending an NWMAF virtual event, you are agreeing to abide by this code of conduct. Harassing or abusive behavior may occur in various platforms such as, via email, forums, chats, video conferencing, or social media and includes, but is not limited to:

  • Deliberate intimidation
  • Stalking
  • Inappropriate photography or recording (sexual or violent in nature)
  • Sustained disruption of talks, presentations, or other events and activities
  • Unwelcomed sexual attention
  • Comments or actions based on personal characteristics such as gender, gender identity, and expression; age; sexual orientation; disability; physical appearance; race; religion; political affiliation

Anyone found to be in violation of this code of conduct may be expelled, without a refund, at the discretion of organizers. Event and decision assessment and appeals processes can be filed with the Board of Directors and will follow the Organization’s stated conflict resolution policy

Please report any harassing or abusive behavior to Natalie at or Martha at or any board member.

Terms and Conditions

Payment must be made in full before a participant will be emailed Conference login information.

Payments must be in US Dollars and can be made by credit card.

Event Registration Cancellations and Transfers

Conference registrations incur expenses in the form of transaction fees, virtual meeting hosting fees based on the number of participants, and financial liabilities due to contractual agreements. Refunds for cancellations must be carefully managed in order to avoid undue financial risk to NWMAF while trying to be sensitive to members who find that they cannot attend the conference due to problems beyond their control.

Registration Cancellation

If a cancellation (for any reason) is made in writing three weeks or more before the first day of any scheduled conference activities, registration monies will be refunded, minus membership dues, donations, merchandise purchases, and a $25 cancellation fee. Please email with your cancellation.

Registration Transfer

A registrant may transfer their registration to another person eligible to attend. The registrant is responsible for finding their own replacement and may sell their registration, but neither NWMAF, the event committee nor any contributing organization will be involved in those arrangements. There will be a fee to transfer a registration (varies with the event and a maximum of $50 for the annual multi-day conference), payable to NWMAF at the time of transfer. Notification must be made to the event coordinator ( of intent to transfer, including the names and email addresses of both parties involved. Dues and donations cannot be transferred. The transfer must be completed at least one week before the first scheduled conference activity